PRIVACY POLICY
Our Lady of the Lake University – Saints Athletics
Effective Date: [3rd March 2026]
1. WHO WE ARE
Our Lady of the Lake University (“OLLU,” “University,” “we,” “our,” or “us”) operates the Saints Athletics website located at:
https://www.ollusaintsathletics.com
OLLU is a private university located in San Antonio, Texas, United States.
For purposes of applicable data protection laws, including but not limited to:
• EU General Data Protection Regulation (GDPR)
• UK GDPR and Data Protection Act 2018
• California Consumer Privacy Act (CCPA) as amended by CPRA
• Texas Data Privacy and Security Act (TDPSA)
• Other applicable U.S. state privacy laws
OLLU is the data controller for personal information collected through this website unless explicitly stated otherwise.
2. SCOPE OF THIS POLICY
This Privacy Policy applies to:
• Visitors to the athletics website
• Prospective student-athletes
• Fans and supporters
• Alumni
• Event attendees
• Individuals purchasing tickets, merchandise, or services
• Users interacting with embedded services or livestreams
It applies whether you are located in the United States, the European Union, the United Kingdom, or elsewhere.
3. INFORMATION WE MAY COLLECT
We may collect, process, store, or otherwise use the following categories of information:
3.1 Information You Provide Directly
• Name
• Email address
• Phone number
• Mailing address
• Athletic performance information
• Recruitment inquiries
• Ticket purchase information
• Donation information
• Payment details (processed through third-party processors)
• Communications you send to us
3.2 Automatically Collected Information
When you access the website, we and our service providers may collect:
• IP address
• Device identifiers
• Browser type and version
• Operating system
• Referring URLs
• Pages viewed
• Time spent on pages
• Click behavior
• Geolocation (approximate)
• Cookies and tracking identifiers
3.3 Sensitive Data
We do not intentionally collect sensitive personal data unless:
• You voluntarily submit it
• It is required for recruitment compliance
• It is necessary for athletic eligibility
• It is required for regulatory or scholarship purposes
Sensitive data may include:
• Health-related disclosures
• Eligibility documentation
• Demographic information
• Academic information
Such data is processed only where legally permitted.
4. COOKIES AND TRACKING TECHNOLOGIES
This website may use:
• First-party cookies
• Third-party cookies
• Analytics cookies
• Functional cookies
• Marketing cookies
• Web beacons
• Pixels
• Log files
Third-party services embedded on the site may also place cookies, including but not limited to:
• Web hosting provider
• Analytics providers
• Video streaming services
• Social media platforms
• Payment processors
• Ticketing systems
We do not guarantee that third-party services will not independently collect data.
You can manage your cookie preferences in your browser settings. EU and UK visitors may be presented with cookie consent options where required by law.
5. HOW WE USE INFORMATION
We may use collected information for:
• Operating the athletics website
• Recruiting student-athletes
• Managing events
• Ticket sales and attendance
• Processing donations
• Communication and updates
• Compliance with NCAA, NAIA, or other governing bodies
• Website analytics and improvement
• Security and fraud prevention
• Legal compliance
• Protecting University interests
We may also use data in aggregated or anonymized form.
6. LEGAL BASIS FOR PROCESSING (EU / UK)
If you are located in the European Union or United Kingdom, we rely on one or more of the following legal bases:
• Consent
• Contract performance
• Legitimate interests
• Legal obligation
• Public interest
Where consent is required, you may withdraw consent at any time.
7. CALIFORNIA & U.S. STATE PRIVACY RIGHTS
If you are a California resident or resident of certain U.S. states, you may have rights including:
• Right to know
• Right to access
• Right to delete
• Right to correct
• Right to data portability
• Right to opt out of sale or sharing
• Right to limit use of sensitive personal information
OLLU does not knowingly sell personal information in exchange for monetary compensation. However, certain third-party technologies may constitute “sharing” under California law.
To exercise your rights, contact us at: [Insert Privacy Email]
8. DATA SHARING
We may share information with:
• Technology vendors
• Website hosting providers
• Analytics providers
• Ticketing platforms
• Payment processors
• Streaming providers
• Regulatory bodies
• Law enforcement, when required
We require service providers to process data in accordance with contractual safeguards.
9. THIRD-PARTY PLATFORMS (INCLUDING PRESTOSPORTS)
The athletics website may be powered or hosted in part by third-party service providers, including PrestoSports.
PrestoSports acts as a service provider/data processor on behalf of OLLU for certain website functionality.
However:
• OLLU remains the data controller for data collected via this website
• Third-party providers may have independent privacy obligations
• Users should review relevant third-party policies
We are not responsible for third-party data practices outside our control.
10. INTERNATIONAL DATA TRANSFERS
Information may be transferred to and processed in the United States and other jurisdictions.
Where required by law, we implement safeguards such as:
• Standard Contractual Clauses
• Contractual data protection provisions
• Vendor security reviews
By using this site, you acknowledge such transfers may occur.
11. DATA RETENTION
We retain personal information:
• As long as necessary for stated purposes
• As required by law
• For compliance and audit purposes
• For dispute resolution
Retention periods vary depending on data category.
12. DATA SECURITY
We implement reasonable administrative, technical, and physical safeguards.
However:
No website or data transmission is completely secure.
We cannot guarantee absolute security.
13. CHILDREN AND MINORS
The website is not directed at children under 13.
However, recruitment may involve high school students.
Where required:
• Parental consent may be obtained
• Data is handled in compliance with applicable youth privacy laws
14. FERPA & EDUCATIONAL RECORDS
If you become an enrolled student-athlete, your educational records are protected under the Family Educational Rights and Privacy Act (FERPA).
FERPA protections are separate from this Privacy Policy.
15. YOUR RIGHTS (EU / UK)
You may have the right to:
• Access your data
• Rectify inaccurate data
• Erase data
• Restrict processing
• Object to processing
• Data portability
• Lodge a complaint with a supervisory authority
16. DO NOT TRACK
We do not currently respond to browser “Do Not Track” signals due to a lack of standardized requirements.
17. CHANGES TO THIS POLICY
We may update this Privacy Policy at any time.
Updates will be posted on this page with a revised effective date.
18. CONTACT INFORMATION
For privacy inquiries:
Office of MarCommE
Our Lady of the Lake University
411 S.W. 24th Street
San Antonio, Texas 78207
Email: privacy@ollusa.edu
EU / UK residents may also contact us to request information about our representative, if applicable.